REO Town Venue Graphics Team Instructions

  1. Wake up, then Restart the iMac
  2. Turn on the two “Confidence TV’s” in the back that face the stage.
  3. Turn on the video rack, and power on the projectors.
    1. To turn on the video rack, flip the power switch on the top right corner of the equipment rack to the left of the two monitors.
    2. To turn on projectors, open Safari on the iMac. Click on the bookmark bar links for “Primary Left Projector,” “Message Projector,” and “Primary Right Projector.”  Click the “On” button on the web page that appears, then click “OK” to confirm on the next page.
  4. Set the video rack to “Worship” preset.
    1. On the grey Blackmagic Design button panel, press the “Worship” button then press the “Go!” button.
  5. Take a look at the Order of Service (REO Venue OOS) and the teacher’s notes so you know what will happen during the service.
  6. On the iMac, open ProPresenter (“Pro” icon in dock).
    1. Announcements, Songs, and Message are preloaded in the playlist at the bottom left of the screen.
  7. Cue up the message video on the Resi.
    1. Press the power button on the decoder, located on the video rack. The light will turn blue to indicate that it is on.
    2. The monitor to the left of the iMac will boot up and ask for a username and password– use the ones saved on the machine and click “sign in.”
    3. At the far left, find and select the “Events” tab.
    4. Choose the event.
    5. Click “Select Event” at the bottom of the screen.
    6. A prompt will appear asking if you’d like to clear the local disk cache. Select “clear.”
    7. Go to the “Cues” tab.
    8. Find the “Message Start”cue and click the “GoTo” button.
    9. At the bottom of the screen, click play. This will start the video message from the correct point.
  8. Confirm the song order with the band leader before the production meeting.
    1. On the iMac click the desired song in the playlist on the bottom left.
    2. Click the Arrangement button. (button directly below the “Volume” button at the top right)
    3. Drag the blue bubbles labeled “Verse 1”, “Verse 2”, “Chorus”, “Bridge” into the correct order according to the band leader.  You can add additional parts to the song arrangements by dragging the grey bubbles down to the line of blue ones.  Add a “Blank” for instrumental breaks and be sure to leave a “Blank” at the beginning and end of each song.
    4. Click the Arrangement button again to close and move on to the next song.
  9. 30 Minutes before the service begins/right before the production meeting, click on the “Announcement Slides” in the playlist, then the first announcement slide.
    1. Announcement Slides will loop until you click on the last blank slide.
  10. Turn on the lobby TV.
    1. TV remote is located in the top file cabinet drawer on the left.
  11. When the band goes onstage for the first music set, click on a background in the video/image bin, click on the first song in the playlist, then the first slide.  You can follow along by clicking on each slide or by using the left and right arrow keys. Be sure to click on a new background for each song.
  12. For a video teaching weekend, during the title video, press and release the white switch to raise the center screen.
    1. After the prayer, click on the “Title Package” playlist item, then click the first slide.
    2. Click on the video to start playing the title package.
    3. While the Title Package is playing, press and release the white switch to raise the center screen.
    4. Press the “Video Message” button on the grey Blackmagic Design button panel.
    5. As soon as the screen is fully deployed, press the “Go!” button on the grey Blackmagic Design button panel.
    6. When the title video ends, press “Play” on the decoder to play the message.
    7. Click on the “Message” item in the iMac playlist.
    8. Click on the first slide in the message.
      1. You can advance to the next slide by clicking on it, using the space bar, or the right arrow key.
      2. If you need to skip a slide, just click on the next slide you would like displayed.
      3. Any videos or images will be embedded in the message slides and will play when you click on that slide.
  13. For a live teaching weekend, during the prayer at the end of the announcements, press the “Rec” button on the Blackmagic SSD Player.
    1. During the “Title Package” press the “Live Message” button on the grey Blackmagic Design button panel.
    2. When the title video ends, press the “Go!” button on the grey Blackmagic Design button panel.
    3. Click on the “Message” item in the iMac playlist and follow along with the message notes.
  14. At the end of the message, click on the last message slide.
    1. During the prayer at the end of the video message Press the “Worship” button on the grey Blackmagic Design button panel.
    2. After the “Amen” at the end of the prayer and Noel walk out of the video frame (Or the live teacher walks off the center carpet), Press the “Stop” button on the Blackmagic SSD player.
    3. Press the “Go!” button on the Blackmagic Design button panel.
    4. Press and release the white screen switch to lower the center screen.
  15. After the last song, and after the worship leader dismisses everyone, play the Announcements.
    1. Announcements are both the first and last time in the playlist.  These are identical.
    2. Re-cue the message video for the next service using the timecode you wrote down in step 6-d.
    3. After the last service of the day and most people have left, power off the 3 projectors.
      1. To turn off the projectors, open Safari on the Primary iMac, click the links for all 3 projectors in the bookmarks toolbar, and click the standby button on the web page that appears.  A box will ask you to confirm before the projector will power off.
      2. Turn of the lobby TV using the remote located in the top left file cabinet drawer.
      3. Put both iMac computers to sleep. (Apple Menu->sleep)
      4. Turn off the video rack.
      5. Remove the SSD drive and place it in the clear REO transport bin.
  16. Special Circumstances
    • A RivKid worker brings you a page tag, needing to page a parent:
      • If it’s during the message:
        • If a video is playing or the speaker is reading text that appears on the screen, wait until the end of that segment.
        • Click on the Messages button in the top middle of ProPresenter on the Primary iMac.
        • In the Message box, end the number on the RivKids tag and click “Show Message.”
        • Once you see someone who looks like a parent stand up and head towards an exit, click “Hide.”
        • Click the Messages button again to close the Messages box.
      • If it’s during the music:
        • If a song is just beginning or ending, wait until the first lyrics slide.
        • Click the Messages button in the top middle of ProPresenter on the Primary iMac.
        • In the Message box, enter the number on the RivKids tag and click “Show Message.”
        • Once you see someone who looks like a parent stand up and head towards an exit, click “Hide.”
        • Click the Messages button again to close the Messages box.
    • Someone informs you that there is a medical emergency and the medical response team needs to be paged:
      • Follow the same procedures as for paging a parent above, but type in the word “STAT” in all capital letters.
    • Someone informs you that the Safety/Security Team needs to be paged:
      • Follow the same procedures as for paging a parent above, but type in the word “SFTY” in all capital letters.
    • Someone informs you that a car’s lights have been left on:
      • Please refrain from displaying these types of messages.  We will gladly jump start the car after the service.